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Accounting, Payroll & Benefit Specialist

Company: Valley Forge Fabrics
Location: Fort Lauderdale
Posted on: November 17, 2019

Job Description:

Accounting, Payroll & Benefits SpecialistAugust 2019Full Time/ Salaried / Non-Exempt Valley Forge Fabrics needs an experienced Payroll & Benefit Specialist to join our team. The ideal candidate will have a Bachelor Degree with 3+ years of payroll experience working for an organization with multi-state employee base of at least 200 people. In addition, experience with onboarding new associates and explaining company benefits and a strong disposition and background for high-achievement and learning. Dual reporting relationships (VP, Human Resources and to Controller). The Payroll & Benefits Specialist processes a multi-state payroll for 200+ employees on a bi-weekly basis.-- --The--role also performs a wide range of duties relative to the setup, maintenance and processing of employee records and reports. Performs administrative and analytical support for the organization's benefits, compensation, and HRIS functions using ADP and other systems. Assists employees with a variety of payroll, benefits and associated HR inquiries; responds to verifications of employment; creates and generates basic reports. May coordinate department specific tasks. Assists with basic interpretation of HR policies and procedures. Responsibilities may also include assisting with other general Human Resources programs as needed as well as tracking department PTO and time keeping, assisting with benefit annual enrollments, changes and audits and supporting the VP, Human Resources with acquisition and compliance activities.Payroll, HRIS Administration & New Employee OnboardingJob Responsibilities & Duties:--

  • Processes accurate, audited and timely bi-weekly payroll for company employees.
  • Maintains filing for all payroll entries.
  • Maintain accuracy of all employee data in payroll and time-tracking system
  • Enter hires, status changes, terminations, tax and direct deposit changes
  • Process wage garnishments
  • Assist with reconciliation of timecards with managers prior to payroll processing
  • Prepare, audit and distribute payroll reports
  • Prepares journal entries for each payroll
  • Research and resolves issues timely
  • Document and update procedures
  • Performs HRIS data entry and personnel file maintenance.
  • Utilizes ADP Workforcenow and various other benefit systems and processes.
  • Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
  • Perform data entry and/or approval for the HRIS system including initial new hire processing, as well as employment status changes, personal data, compensation, benefits, performance information, tax deductions, I-9 information, transfers, termination dates and reasons, compliance, etc.
  • Verifies completeness of employee information in accordance with established procedures, checklists, and audits.
  • Communicates with new employees regarding their day 1 requirements including welcome communications and coordinating training schedule and VFF Buddy.
  • Ensures new hire readiness including work station, equipment/login credentials, security access, welcome kits, etc. Greets new hires on Day 1.
  • Brings questions/concerns to the attention of VP HR, HR Business Partners and employee's manager for clarification/resolution.--Benefit Support--
    • Coordinates New Employee Orientations with the schedules, equipment, room, and orientation/benefit packet materials. May assist with presenting information as needed.
    • Maintains all benefits summary information, vendor contact information and is well-informed as company expert on all benefit offerings.
    • Assists employees with general inquiries related to overall benefits, including various leaves such as STD, LTD, FMLA, policies & procedures.
    • Ensures that all employees have necessary follow-up verbal and written clarity on benefit information and enrollments as not to miss required new enrollment and qualifying event timelines for enrollment.
    • Provides Lead level support for annual enrollment planning in all company locations and is accountable for project planning to ensure HR and carrier support including support for non-English speaking enrollees.
    • Runs various reports as needed. Responsible for providing routine ad-hoc reports as needed, and running other miscellaneous reports already established for general audit purposes.
    • Performs customer service functions by answering employee requests and questions.
    • Sets up electronic and hard copy personnel files and confidential files, maintains I9 documents for compliance and continually maintains confidential personnel files and personnel actions. Relocates active to termination files when employees terminate from employment.
    • Collaborates with Controller and with Payroll administrator for Northeast campus as needed for data entry audits and cross-collaboration on company transfers and other payroll activities.
    • Participates in administrative staff meetings and attends other meetings and seminars.
    • Takes active role in development of health and wellness programs for employees.
    • Provides clerical support to include but not limited to: filing, correspondence, reports, coordination of functions and meetings, providing direction and assistance to employees to ensure completion of various forms and applications.----
      • Participates in developing department goals, objectives, and systems. Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
      • Prepares new employee files and files documents into appropriate employee files. Manages ongoing maintenance of filling and organizing of employee records.
      • Assists and/or prepares correspondence as requested including timely response to subpoenas, etc.
      • Maintains appropriate compliance and regulatory postings.
      • Assists with the organization of various employee activities and recognition programs such as; employee anniversary awards, occasional lunch ordering and meeting invitations; and other employee as requested; assists with employee communications, coordination of meetings, providing direction and assistance to employees.--Other Administrative Duties As Assigned
        • Assist with tracking of expenses by company credit card holders for reconciling and assigning expenses to appropriate G/L.
        • Prints and codes incoming payments
        • Enters and posts credits
        • Reviews daily billing proof sheet
        • Opens and sorts daily mail
        • Prepares daily sales and order report
        • Other Accounting reconciliations and tasks as assigned by Controller
        • Acts as a project coordinator for assigned projects, at the request of the HR department or Accounting / Finance Department.--Required Qualifications--
          • Bachelor Degree
          • FPC designation preferred
          • CPP / PHR designation preferred
          • 3-5 years of exp., in an HR environment supporting workforce of exempt and non-exempt personnel of more than 200+ people in multiple locations.
          • Previous experience with HRIS and Payroll Systems required. ADP Workforcenow payroll experience preferred.
          • Ability to work from 8:30AM-5:30PM Monday through Friday. Flexible to work extended hours and some limited weekend hours when necessary to meet deadlines. Must be present for bi-weekly scheduled payroll processing.
          • Ability to travel occasionally by air and for several days overnight to other company locations (less than 10% and typically for acquisition support, annual enrollments and orientations).
          • Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person--Knowledge, Skills, And Abilities--
            • Intermediate knowledge and skill with all MS Office products, especially Excel.
            • Demonstrates high level of organizational skill.
            • Demonstrates and understands the critical importance of discretion and confidentiality.
            • Understanding of HR issues and concept.
            • Excellent written and verbal communication skill.
            • Excellent attention to detail in a fast-paces environment.
            • Ability to accept supervision and coaching
            • Ability to foster, develop and maintain professional and collaborative working relationships with HR, with company owners and with cross-functional team members.
            • Maintains self professionally and networks for best practices and development including maintaining current understanding of benefits and payroll developments within industry and government. AAP/EEO Statement:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.Valley Forge Fabrics, Inc. is an EO employer - M/F/Veteran/Disability

Keywords: Valley Forge Fabrics, Plantation , Accounting, Payroll & Benefit Specialist, Human Resources , Fort Lauderdale, Florida

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